SEF Board Meeting Notes ~ October 23, 2014

SEF-PC Board Meeting

October 23, 2014

7:00 – 9:00 pm

Brook Haven Library

Called to order at 7:08pm

Adjourned at 9:10pm

Attendees: Kristie Cannady, Sara Gramm, Meg Mizutani, Mark Allen, Debbie Ramirez, Saivya Birnbaum, Sachi Sano-Holt, Jane Urmini, Andy Braden, Marc Urbaitel, Paul Butkus, Lisa Gonzalez, Megan Sorensen, Kelly Burghardt, Melina Izzarelli, Debbie Hanks, Debbie Drehmel, Ellen Hanson-Harris,

Parent Connection Announcements:

Football Night- Nov. 3^rd Parents only, non-fundraiser possibly at Hopmonk Abbey, the goal is to have a different activity each month for adults.

Solar Night- No attendees, many vendors attended. Should be piggy-backed on to another event to ensure attendance. Vendors were positive and didn’t appear to have a heavy handed sales pitch.

Marc working on getting started to collect Room Parent names and info.

Time during board meetings is limited and we’ve been unable to get to the entire agenda. Proposed idea: have Parent Connection meeting 6-7pm and then have SEF Board meeting from 7-9pm. Andy Braden made a motion to change, Marc Urbaitel seconded. Motion passes

Fundraising Update:

Much Ado About Sebastopol- Same outcome $ as last year. In 2014, gross $72,000. After expenses (to run the fair, partner schools, etc) $31,154 to SEF. $26,000 expense to run the fair, $14,461 went to profit-sharing (directors/leadership/committee chairs). Discussion on Committee Chair & Director’s request to have part of their profit share and have it paid to their new schools.

Marc Urbaitel makes a motion to decline the request for profit sharing to Gravenstein Enrich Program made by Co-Director & Committee Chair. Jane Urmini seconds. Motion passes.

New Date- Sept. 26 & 27, 2015

Motion by Lisa Gonzalez, seconded by Ellen Hanson-Harris

Lisa, Megan & Marc will continue looking at profit-sharing and other ways to incorporate other groups/volunteers. More to come in November.

Debbie Ramirez is meeting with a potential costume volunteers.

Maker Baker Faire-  Sachi Sano-Holt will be organizing for Brook Haven. No longer SEF event, school based. December 1, 5 & 6. She’ll be looking for volunteers.

Treasurer’s Report- See Estimated Fundraising Income & Distributions and P&L Sheet

Future Distribution Planning: Conversation with teachers is needed to update them on the possibility of change exploring other options for distributions.

  Fall Distribution: Motion made by Megan Sorensen to distribute $20,000 as soon as possible and continue with regular funding model for the 14-15 year, seconded by Meg Mizutani.

Program Updates:

District Website- BH Video filming completed today. BH website will be updated in the next week and a half and Debbie Hanks thanked Debbie Ramirez for her help with both website & newsletter.

         Site Council- Ellen Hanson-Harris is BH Site Council rep. Next meeting is Nov. 4^th.

School Board Update- Debbie Ramirez & Debbie Drehmel shared info on Special Education report that was shared at the last school board meeting. Next meeting is Nov. 13^th, 2014. Agenda posted on district website the week before. New administrative assistant, Robin Hendrick.

Original Works- Kelly Burghardt will be coordinator at Park Side and BH is underway.

Pledge Program- Pledge program is behind. How do we want to address this? Do we do a November push? Marc & Andy will take charge & explore options for online funding. Melina & Kristie will work on distribution.

Business Partners- Ellen Hanson-Harris reported next Baskin Robbins scoop and donate is Nov. 12^th .

e-Scrip- Sachi reports that this is a renewal time. 380 people still need to renew their membership. She will be sending letters.

Golf Tournament- No discussion

        

Other Business:

None

Next Meeting:  Wed. Nov. 19^th due to Thanksgiving,