SEF-PC Board Meeting
October 23, 2014
7:00 – 9:00 pm
Brook
Haven Library
Called
to order at 7:08pm
Adjourned
at 9:10pm
Attendees:
Kristie Cannady, Sara Gramm, Meg Mizutani, Mark Allen, Debbie Ramirez, Saivya
Birnbaum, Sachi Sano-Holt, Jane Urmini, Andy Braden, Marc Urbaitel, Paul
Butkus, Lisa Gonzalez, Megan Sorensen, Kelly Burghardt, Melina Izzarelli,
Debbie Hanks, Debbie Drehmel, Ellen Hanson-Harris,
Parent
Connection Announcements:
Football Night- Nov. 3rd
Parents only, non-fundraiser possibly at Hopmonk Abbey, the goal is to have a
different activity each month for adults.
Solar Night- No attendees,
many vendors attended. Should be piggy-backed on to another event to ensure
attendance. Vendors were positive and didn’t appear to have a heavy handed
sales pitch.
Marc working on getting started to
collect Room Parent names and info.
Time during board meetings is
limited and we’ve been unable to get to the entire agenda. Proposed idea: have
Parent Connection meeting 6-7pm and then have SEF Board meeting from 7-9pm.
Andy Braden made a motion to change, Marc Urbaitel seconded. Motion passes
Fundraising
Update:
Much Ado About Sebastopol- Same
outcome $ as last year. In 2014, gross $72,000. After expenses (to run the
fair, partner schools, etc) $31,154 to SEF. $26,000 expense to run the fair,
$14,461 went to profit-sharing (directors/leadership/committee chairs). Discussion
on Committee Chair & Director’s request to have part of their profit share
and have it paid to their new schools.
Marc Urbaitel makes a motion to decline the request for profit sharing to Gravenstein Enrich Program made by Co-Director & Committee Chair. Jane Urmini seconds. Motion passes.
New
Date- Sept. 26 & 27, 2015
Motion by Lisa Gonzalez, seconded by
Ellen Hanson-Harris
Lisa, Megan & Marc will continue
looking at profit-sharing and other ways to incorporate other
groups/volunteers. More to come in November.
Debbie Ramirez is meeting with a
potential costume volunteers.
Maker Baker Faire- Sachi Sano-Holt will be organizing for Brook
Haven. No longer SEF event, school based. December 1, 5 & 6. She’ll be
looking for volunteers.
Treasurer’s
Report- See Estimated Fundraising Income
& Distributions and P&L Sheet
Future
Distribution Planning: Conversation with teachers
is needed to update
them on the possibility of change exploring other options for distributions.
Fall
Distribution: Motion made by Megan Sorensen to
distribute $20,000 as soon as possible and continue with regular funding model
for the 14-15 year, seconded by Meg Mizutani.
Program
Updates:
District Website-
BH Video filming completed today. BH website will be updated
in the next week and a half and Debbie Hanks thanked Debbie Ramirez for her
help with both website & newsletter.
Site Council- Ellen
Hanson-Harris is BH Site Council rep. Next meeting is Nov. 4th.
School Board
Update- Debbie Ramirez & Debbie Drehmel
shared info on Special Education report that was shared at the last school
board meeting. Next meeting is Nov. 13th, 2014. Agenda posted on
district website the week before. New administrative assistant, Robin Hendrick.
Original Works- Kelly
Burghardt will be coordinator at Park Side and BH is underway.
Pledge Program- Pledge
program is behind. How do we want to address this? Do we do a November push? Marc
& Andy will take charge & explore options for online funding. Melina
& Kristie will work on distribution.
Business
Partners- Ellen Hanson-Harris reported next
Baskin Robbins scoop and donate is Nov. 12th .
e-Scrip- Sachi
reports that this is a renewal time. 380 people still need to renew their
membership. She will be sending letters.
Golf Tournament-
No discussion
Other
Business:
None
Next
Meeting: Wed. Nov. 19th
due to Thanksgiving,