SEF-PC
Board Meeting
September 25, 2014
7:00 – 9:00 pm
Park
Side Multi-Purpose Room
Attendees: Alice Rathjen, Lisa Gonzalez, Megan Sorenson,
Kelly Burghardt, Laurie Burghardt, Linda Irving, Andy Braden, Kristie Cannady,
Sachi Sano-Holt, Mark Allen, Debbie Ramirez, Heather Kristensen, Julie
Rottmayer, Marc Urbaitel, Meg Mizutani, Melina Izzarelli , Deb Drehmel, Gary
Rorie
Minutes
approval: Linda Motioned to Approve, 2nd
Andy Braden,
Meeting
Agenda
Welcome
& Approval of Minutes
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School
Updates
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Linda
passed out the new Brochure, Fall Newsletter and Board Reports from the Sept.
18, 2014 Meeting. She discussed the
new website, Site Council and school technology.
Mark
Allen asked about if Site Council can be used to govern the SEF
allocation. Linda responded that Site
Council is advisory and can recommend
Marc U
commented that parents are interested in how the funds are spent, but
realizes that teachers are counting on these funds and this is a transition
time.
Lisa G
explained how the funds are distributed and agreed that if if we decide to make
a transition we need to do it slowly.
Linda
will follow up if Site Council can/should be used for this. Andy said that
SEF really had no say as to where the $ goes.
Deb D
discussed accountability and that it lies with the district/school. Deb R suggested looking at what other
schools do. Deb D shared that many
other schools have some sort of Parent Organization that assists with the
foundation.
Debbie
Ramirez discussed highlights from the last Board meeting including
·
Developer
Fees
·
Prop
13 Resolution
·
Student
teaching with SSU
·
Odyssey
of the Mind
The next Board meeting is Oct. 9
at 4:30pm and will focus on special education as well as action items.
Heather stated some parents were
unhappy with the BH pictures this year and would like to go back to the other
photographer
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Linda Irving
Debbie Ramirez
& Group Discussion
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Parent Connection Updates
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Events
Solar Education Night 10/15 @
Brook Haven – Open to all, info coming home to all. A night for adults. From Synergy Solar, our business partner.
Lisa said we just received $1000 for SEF.
Would like to do a kid friendly event in the future, but not sure the
company has the capacity. Deb D
suggested reflecting on what is the role SEF-PC has with business partners. It depends on the relationship with the
partner. We don’t have a format for
this definition.
Cardboard Challenge - October 11
at BH, Youtube Caine’s Arcade. Andy shared about Maker’s Roll in Laura Ann’s
class.
International Walk & Roll to School – Lisa thanked Lynnsee and
Debbie R for getting snack donations and free map creating for SRTS. Thanks
to Electric Crayon and Community Market.
October 8 at 8am.
Cognitive Nutrition Night – Allen Lees is available to do
45min mini lectures. Lisa passed out
information on this. Deb D talked about SEF perhaps sponsoring education
events in general and hooking this into something larger. Deb R brought up that
anyone would use our facilities for this. Lisa will go back to Saivya and let
her know we appreciate the info and will keep it in mind.
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Lisa Gonzalez
&
Group Discussion
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Outreach &
Communications
Next Steps on info from the first
day packets –
Packets went out and we had some interest in room parents. Marc suggested that it be linked to the
website teacher pages, email list sharing, Google group. Linda suggested we
use Halloween as a first activity.
Alice suggested doing a pilot with 5th grade. Deb D
suggested reaching out to those parents that signed up. Julie reminded the group about privacy on
teacher pages regarding student information.
Marc will follow up with the parents and do a 5th grade
outreach.
DELAC outreach- Connect with this group. Usually meets the 3rd Thursday
of the month
SEF representative at School
Board meetings – Marc
and Megan will try to make it on October 9 at 4:30
Other
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Marc Urbaitel
&
Group Discussion
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New
Odyssey of the Mind – Laurie
has been on the OM Board for many years and works for the schools in Santa
Rosa as a teacher. She has been
working with Mike Carey about start up.
She discussed fees: $100
membership, tournament. K-2 is non
competitive, OM is themed. Includes creativity,
problem-solving competition, with travel and team building.
Deb D.
brought up the great puzzles and doing it at lunch and afterschool. How does it fit with the total
population? They need an adult coach
and can be a large family commitment on the weekend and beyond. Wondering if as a district it appeals to
the wide audience.
Linda
suggested doing it at the Kids-Can College, lunch and after school, starting
off small and build on success this year for a larger program next year. Laurie has offered a Parent Education
night. Coaches trainings are coming
up.
Competition
in February in Santa Rosa for 7 counties.
Technology – save for next time
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Kelly & Laurie Burghardt
Andy Braden
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Fundraising Update
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Treasurer’s
Report
Review of P&L and Balance Sheet - Mark handed out the P&L sheet and
stated that the MAAS funds are not in this statement.
Fall Distributions - Lisa discussed how the distribution was
done in the past. Deb D. discussed how
it was done in past history of mini grants applications, but not a measure
for how good these were. Differences
at the different 3 schools. SEF got
together and tried to standardize the process. They decided to do a mixture. SEF moved to site based process based on
history and asked schools to adhere to guidelines. SEF found this micromanaging exhausting
which ended up getting to where we are now.
Marc discussed curriculum and having some input to how it is focused. Perhaps discuss how much is needed for this
item, ie drama will result in goals and then attract specific sponsors. Alice
discussed the Sonoma Foundation, and suggested we ask them about their
structure. Andy said it is still good
to address the classroom needs, but add some specific areas.
Perhaps
set up a Sub Committee to work on this.
First get a summary of each classroom list field trip and other wishes
and how it was spent last time. Ask
how to improve the process. Begin by
estimating how much is needed.
Linda,
Marc, Andy, Debbie and some teachers will evaluate what is needed to analyze
what is needed and what was spent.
Heather and Lisa discussed the link between Site Council and SEF
distribution. Linda tried to clarify. Heather would like more information on the
role of Site Council.
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Mark Allen
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Detailed
Updates
Much
Ado About Sebastopol - Numbers are not final, but are probably on
par with last year. Lots of volunteers
and support. Survey is out for you to
complete to suggest improvements. Marc
came forward to take on a large portion of Much Ado with Lisa and Megan. Marc is looking to increase attendance and
set the date soon. Either Sept 19/20 or 26/27. Identifying committee leaders
soon! Julie says she wants to help
with sponsorship. Megan said
sponsorship starts now and will call Julie.
Alice asked what was being done for the past leaders of the
event.
Maker-Baker Faire - Sachi discussed fund raising by making
goods to sell. Need some funds to
create event. Estimates $800 needed,
but we would get back the funds. Wants
to do candle and calendar pre-order for gifts. Megan suggested reaching out to The Legacy
for donation of craft items. Sachi
will be talking to each teacher for input for what they want to do, the she
will get a better estimate of what is needed.
Lisa suggested the room parents might want to help. Developing a letter to parents to get
donation of needed items. Items would
be sold at the winter concert on December 5th. Sat. Dec 6th will be open to
purchase. Meg wanted to know about how
much funding would be raised. Megan
suggested Sachi come with a projection to the next meeting.
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Megan, Marc, Lisa
Sachi Sano-Holt
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Other Program
Updates – DID NOT GET TO THIS.
Original
Works
Pledge Program
Business Partners
eScrip
Golf Tournament
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Program Chairs
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Other Business
– DID NOT GET TO THIS
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· SEF org chart
·
SEF
logo – We received a quote from the
company that did the website. It was expensive. Andy Braden said he has a
friend who may be able to help us with a new logo at a reduced cost.
· New ideas
Meeting adjourned at 9:10pm
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Megan, Lisa
&
Group Discussion
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To Do
Field
Trip report and cost
Solar
Facility Use form
Site
Council and role with SEF distribution recommendation
Room
parents
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